Xerox® DocuShare® Flex

Streamline Your Business with Smart Content Management

Xerox® DocuShare® Flex helps your team efficiently manage and organize the documents, content, and processes that drive your business. It enhances productivity and streamlines operations, allowing you to focus on your business.

ENHANCE BUSINESS PRODUCTIVITY WITH SECURE CLOUD SOLUTIONS

In today’s fast-paced business environment, efficient content management is crucial. Xerox® DocuShare® Flex is a cloud-based platform for small to mid-sized businesses (SMBs) and enterprise departments. It offers a scalable, secure, and user-friendly solution to streamline processes, enhance productivity, and stay competitive.

Document Capture and Management
  • Capture: Easily scan, classify, and validate documents using mobile devices, PCs, or Xerox multifunction printers (MFPs). Automatic, cloud-based Optical Character Recognition (OCR) ensures efficient digitization.
  • Management: Customize document types and workflows, automate processes, and manage document lifecycles from creation to disposal.
Automation and Workflow
  • Automation: Save time by automating routine tasks like contract management and HR onboarding. Create reusable business rules and routing slips to streamline processes.
  • Workflow: Set up validation and approval workflows, assign tasks, and manage workloads efficiently.
Collaboration and Mobility
  • Collaboration: Enhance teamwork with features like image annotation, email integration, and team folders. Share content easily as attachments, ZIP files, or URLs.
  • Mobility: Access, upload, and share documents on the go with the DocuShare Flex mobile app, ensuring business continuity from anywhere.
Security and Compliance
  • Security: Protect data with encrypted user authentication, scheduled backups, and site replication. Control access rights and permissions to ensure data security.
  • Compliance: Automate document retention and review processes to comply with regulatory standards, reducing non-compliance risk.
Scalability and Integration
  • Scalability: DocuShare® Flex grows with your business, accommodating changes in user numbers, storage needs, and process requirements.
  • Integration: Seamlessly integrate with other business systems like ERP and CRM to enhance efficiency.
ConnectKey Capability
  • ConnectKey Integrate DocuShare® Flex with Xerox MFPs using ConnectKey for advanced capture, automation, and secure printing.
CONTENT MANAGEMENT CHALLENGES

  • Inflexible, expensive enterprise systems

  • Cumbersome content storage & retrieval

  • Inefficient business processes

  • Document control challenges

  • Workflows that require costly professional services

  • Unsecured file-sharing

  • Insufficient control over access to content

  • Reliance on overburdened IT departments

BUSINESS OUTCOMES

  • Increased productivity

  • Faster, secure file-sharing

  • Easy lifecycle management

  • Automated processes

  • Anytime/anywhere/any device access